How Effective Are You?

How Effective Are You?
In the realm of time management, the word effective is used quite often.  In fact, there is usually a comparison made between effective vs. efficient and of course, both are needed for professional success.

As a reminder, a common definition of effective is doing the right things at the right time to get the best results. However, in this post, I’d like to expand our thinking around the concept of being effective.

I believe increasing our “effectiveness” is more important than ever in creating and maintaining value to our organizations. It’s a must have and do career strategy.

An Expanded View
Consider effectiveness to not only be getting the right things done at the right time, but additionally identifying and  addressing needs, identifying potential solutions, and getting high-impact results.  In essence, effectiveness is beyond just executing tasks.

If this expanded view of being effective is to be realized, then what’s needed in order for this new version to occur?

Consider the following:
1.    Broader knowledge of the players involved in key situations, their roles, their strengths and weaknesses.
2.    A clear understanding of the core needs of the company.
3.    Identification and laser focus on the core needs of internal and external customers and how your role (and that of your team or department) addresses and impacts those core needs.
4.    How does the specifics of your job description contribute to the above.

Compiling the information to the above will craft a bigger picture from which to work to develop and increase your effectiveness. In fact, you may need to volunteer to tweak your job description.  There are a lot of job descriptions out there that are not “value based” job descriptions (meaning they are more about being busy than get high-impact results).

From this big picture access how you go about your work week, what you do with your time and how the tangible results of the day impact this big picture.  If you’re a manager, do the same with your team.

Then ask yourself this question, “Am I getting things done or am I getting things done that also impact the bigger picture.”   Getting things done that impact the greater picture are high impact results.

The irony of productivity is we can go a full work week, get things done and yet have little to no activity that significantly address the big picture.

Coaching Tip: Plan and work with the big picture in mind. Make sure to track and language your performance with this in mind. This is a beneficial strategy in performance reviews.  You can communicate and show how you’ve demonstrated results with more value.

Career Management Bonus Tip: This is also a great strategy for how to communicate your experience in a job interview.

Leadership Lessons from Tiger Woods

First let me say, my heart is very sadden by the public display of the dismantling of a public image and there in is the reason why I decided to write this post.  There are many lessons  here for professional success, professional credibility and leadership and management success. The grace of it?….we are learning from someone’s mistake, other than our own. I invite the readers of this post to do so humbly.

Usually I don’t use this blog to discuss sensationlized news, yet I felt compelled to comment on this particular occurrence and even more so after reading a thought-filled blog post that I found very instructive.  You can read the entire post from the other blog, Orin Woodward Leadership Team,  provided at the end of this post.  What I want to do is submit my thoughts in light of that post.

My Thoughts:

One of the guiding themes of my practice and any coaching and training I do is leading, managing, living from the inside out.  Who we are on the inside dictates the kind of person we’ll be on the outside. This truth proves itself out, time and time again.

That’s why it’s so important to work on our insides more than any other area.  There are many managers and leaders who want to fix the people around them rather than consider, “what about me has allowed these circumstances to occur.”

I do carry the belief that people of great talent, those in high levels of leadership and influence need to be especially attentive to what’s going on on the inside and have someone in their life they deeply trust to help them effectively deal with their own inner activity no matter how unpleasant it might be.

To stay grounded and truthful with the good and the bad about ourselves is essential to a successful life and complete health.

It’s very common to talk to a leader of an organization and discover they feel isolated and that there is no one in their life that they can talk with about deeply intimate issues, that in some cases they are embarrassed about.

Perhaps that was true in Tiger’s case.  Perhaps he has struggled with sexual addiction (if this is true) from an early age or it surfaced after his father’s death to fill a emotional hole left with his Dad’s profound absence.  These are all assumptions of course.

What is not…we all need to continually practice internal honesty as the first source of living a meaningful, productive, successful life. How we do that will be reflected in every activity and relationship we have in every context.

This post serves as my summary of the following points from the post referenced above…truly profound and worth a read.

Key Points:

I. Leaders need to build their lives upon the solid foundation of good character and morals, not on gifts and abilities.

II. Leaders must understand that having great career success does not cause us to experience or feel internal significance and satisfaction

III. Leaders need to develop good coping skills so they can courageously confront reality instead of escaping from it.

IV. Leaders must not feed an ego-driven lifestyle.

VI. Leaders must understand that money, material possessions and a beautiful spouse cannot fill the vast empty space of an unhealthy emotional soul.

VII. Leaders need to understand the underlining motivation behind what drives them.

VIII. Leaders often equate performance with acceptance.

Eight Lessons Leaders Can Learn from Tiger Wood’s Life

Please pass on to colleagues and friends.  To our personal and professional success! JoAnn

7 Must Dos For Professional Success

Ever read something that you felt compelled to share? Well I did today. As a career advis0r, I am regularly giving career guidance. I love when I run across another colleague who is giving great career advice as well. So much so, I felt compelled to share.

There are 11 career management tips included in the blog post I read to support ones desire for career advancement and professional success. I’ve chosen my favorites. The link to the complete list is at the end of this post.

Strategies for Effective Career Building (these are my favorites from the original list with my modifications)

1. Nothing replaces smart hard work  – what is smart hard work?…work that gets results (it’s more than just being busy).

Joe’s version: In an industry where smoke and mirrors are used in abundance, take heed: Nothing can disguise the absence of hard work. And don’t confuse effort with results. (actually this should be another, separate tip). I don’t care how early you arrive or how late you stay—it’s about ROI.

2. We all have a personal tool kit - develop a personal portfolio that reflects some level of expertise with the willingness to continue to grow. More than ever, we’ve got to set ourselves apart.

Joe’s version: know yours and how to use it. As my mother told me on numerous occasions, I have special talents. Specifically, I’m a good consensus builder. You may be a killer salesman. Or extremely detailed. Whatever your “special talents” are, hone them and let them help define your personal brand.

3. It’s about teamwork, but know who is and isn’t on your team, meaning have “organizational savvy.” (This tip is about thinking about the word “team” in a different way.)

Joe’s version: I too hate office politics. And avoid them at all costs. Ignoring their existence is not only careless, but possibly counterproductive. Even if you don’t engage in them, someone else might on your behalf. Know who has the boss’s ear, who the players are, and who could take or leave ya. Whatever the political landscape in your company, it’s your reality and one you’ll have to navigate whether you like it or not.

4. Life is not always a box of chocolates—so decide how much you can take before you bail.  I say know where to draw the line and actively begin to develop and exit strategy.

Joe’s version: The perfect job doesn’t exist. I would imagine that even the taste-tester at Krispy Kreme has complaints about his gig (though I can’t imagine what they might be). Too often we hit tough times and jump ship for a lateral move or get frustrated and stop giving 110 percent. A career is like a relationship, so make sure you’re putting as much effort into trying to fix the problems as you put into feeling bad about them.

5. Individuality is to be respected—as long as you’re still part of the team. I say there is a “me” in team, as Michael Jordan use to say. There has got to be a quality me….to make the me in the word team stronger. A weak me contributes to a weak team.

Joe’s version: Sometimes, there is an “I” in team. It just has to be the right kind of “I”—distinctive yet collaborative, unexpected but on strategy. Don’t be afraid to stand out, but do make sure you don’t alienate your teammates in the process.

6. Sometimes you have to shout to be heard. Perhaps another way of framing shouting is being constructively vocal.

Joe’s version:  You’ve heard the phrase “Squeaky wheel gets the grease”? Well, take note: Occasionally, persistent voices are listened to. Don’t be afraid to speak up when you’re passionate about something.

7. Always be that ray of light in your boss’s/co-worker’s day.  Does your boss feel you are a help or a burden….that you are psychologically and emotionally reliable?

Joe’s version: This one’s simple. Surprise. Delight. Be the kind if individual you’d like to spend 200-plus days each year with. And to be clear—that’s much different from kissing ass.

Summary: This list is just plain old expert career advice and can serve as an excellent career management checklist…pass it on to people you really care about!

Coaching Tip: If you’re a manager, you can use this list to coach your team members in desired attitudes and behaviors.  It self empowering and helps them become contributors rather than just employees.

Source: Joe Hodas, senior vice president of brand communications at Vladimir Jones, a privately held, full-service advertising agency in Colorado. Link to full article…to see the complete list of 11.

Need any additional career guidance?…you can submit your dilemma here and get advice for free: Get Free Advice

Effective Communication Tip – Use Targeted Feedback

This blog is underwritten by Management-in-Minutes, a portable learning resource for the busy professional that uses “laser learning” to accelerate building a knowledge base. The lessons are short (usually 2-4 minutes) and on each lesson page there is an audio clip with it’s text version and an mp3 download link for portability.

Every so often a lesson will be posted in this blog for you to sample. This lesson is in the Sample Library, which you can access here: Sample Lessons

Time Management Tip – #3

Here’s a great time management tip or time management activity that can really save you time!

Overwhelmed by a large project? Having a hard time getting motivated? Finding yourself procrastinating?

Ever heard the expression or question, “how do you eat an elephant? “ The answer? – one bite at a time.  Well that same principle applies when you’re feeling overwhelmed by a project, procrastinating, or having a hard time getting motivated.  You’ve got to break it down into small manageable action steps.

Usually looking at, focusing on one step and one step only allows emotional space for you to become motivated and see the light of getting something done. Once you write out actionable, reasonable steps your emotions become diffused and your brain begins saying…”hey, I can do that.”

In fact something additionally I employ is something called, “the one minute challenge.”  I challenge myself to work on one little thing, task, etc. for only one minute.  I even use a kitchen timer.

The result?…I get focused on the “thing” enough to generate motivation to keep going.  If it’s not enough, I say, “ok…just one more minute.”  It’s like tricking yourself into gaining motivation in a fun way!

Coaching Tip: Break it down, focus on the first small step and give yourself the one minute challenge!

If you need a time management seminar or training brought to your organization – learn more here

Or …ever considered “time management coaching” – to learn more about coaching, click here.

The Human Side of Project Management

Whether you use this phrase or not, we are all managing projects on some level….we are all a project manager. This is a key attitude to professional success.

There are 3 core components of managing a project: the process, the tools we use, and how we manage the human side of it.

What’s the human side?….how you manage yourself and the team members you’re working with.  As I said in a previous post, professional success is all about effectively managing the critical components of any endeavor…we are all managers.  Here’s the link if you’ve not read that post: post title – A New Way of Looking at Management.

I ran across a post on a project management blog entitled Integrity in Project Management.  I found this so curious.  The post addressed how one relates to those involved in the project with a spirit of integrity in the following 3 ways:

Be Impartial, Be Thorough, Be Focused on the End Business Results.

I would like to suggest an additional component to this list and that is… in managing the human side of project management and what should be included in every project management training is understanding and the honoring the work style of each team member.

The reality is each team member will have a different relationship to how they work with people, information, technology, and tasks.  Some will work with each of these with much more ease than another. If you want to build and maintain an effective rapport with each member, knowing and honoring their natural work style is critical!

Also included in the natural work style and an essential element to know is the natural decision making style. There are 4 common styles: decisive, methodical, spontaneous, inclusive.  How each team members works with information, works towards deadlines, their style of collaboration is influenced by their natural decision making orientation.

So here’s your coaching tip: Take the time to observe the behavior and assess your team members work styles and ask yourself these questions:

– What’s their natural orientation in relation to working with people, tasks, information, and technology?

– What do you observe about their decision making style

–Make a plan on how to incorporate this knowledge to increase your effectiveness.

If you need any advice or help, don’t hesitate to contact me.  You can go to my Management Life Line and get free advice there.